Tag Archives: self-employed

How To Apply For a National Insurance Number (NINo)

The local personal reference number in the United Kingdom is called a National Insurance Number (or NINo for short).  A NINO is usually in the format of LLNNNNNNL (where L represents a letter and N a number).

 

A national insurance number is used for pretty much everything from taxation, to applying for a driving licence.  Further information can be viewed here:

 

You can only obtain a NINO if you intend to do one of the following things:

  • Work
  • Become self employed
  • Claim state benefits (IE: Child Tax Credits, Child Benefit ETC)
  • Get a student loan

 

To apply for a National Insurance Number you need to arrange an  ‘Evidence of Identity’ interview for you or send you a postal application. If relevant, they will confirm the date, time and location of your interview and what information/documentation you need to support your application.  The documentation is usually:

  • A visa showing that you have valid leave to remain  (or documents that confirm this – IE: the same kind of documents which would be submitted in support of an EEA2/EEA Family Permit Application).
  • Proof of Identity (Passport, Driving Licence ETC)
  • Proof of Address (Bank Statements, and Utility Bills)

If you have the right to work in the UK (and as an EEA National / Family Member you do), you can telephone Jobcentre Plus on telephone: 0845 600 0643 to arrange to get them to begin the process of issuing a national insurance number. Lines are open Monday to Friday 8am to 6pm and are normally less busy before 9am. You can apply for your nino on a postal application.  However this would require sending off a number of documents.

 

If you can’t find your National Insurance Number – but already have one, you can ask HMRC to confirm it by:

  • completing and returning form CA5403 – Your National Insurance number
  • contacting the National Insurance Registrations Helpline on telephone 0300 200 3502 (lines open 8.30 am to 5.00 pm Monday to Friday). You will be asked some questions to confirm your identity. If you can answer these questions correctly HMRC will send  your National Insurance number by post. If you can not answer the questions you will need to complete form CA5403.

HMRC cannot confirm your National Insurance number by telephone. They will write to you instead.

 

Registering for Revenue Online Services (ROS.IE) in Ireland

The Revenue Online Services requires you to complete a three step registration process.  Two of these steps involve them posting a letter to you at your registered taxation address (so remember to update your address if you move home).

Step 1 – Apply for your ROS Access Number

Go to the Revenue.IE website and click on “Register for Online Services

You then click on “Step 1- Apply for your RAN” (RAN = Revenue Access Number)

For Self Employed persons, you are completing Part A of the form.  You are Registering for Income Tax (Tax Type) and the ID No. is your PPS Number.  Once you have completed this, click on “Submit”.

You will then be presented with another form to enter your name, and telephone number.  Before clicking submit.

It is then a matter of waiting a week or two for them to post out your RAN (Revenue Online Services Access Number).

Step 2 – Apply for your Digital Certificate.

As instructed in the letter the Revenue team post you, you then need to go back to the website mentioned above: Register for Online Services.

Click onto the “Apply for Digital Certificate” button.

This will present you with a screen to enter your ROS Access Number (Mailed to you in Step 1).  You will also be required to enter your Tax Registration Number (PPSN) and your correspondance email address.

Before you can move onto step 3, Revenue will post you another letter, so as you can access your Digital Certificate.

Step 3 – Retrieving Digital Certificate

You can follow the instruction on the letter posted to you.  You will then be able to log into ROS.

Advertising Your Business In Ireland

There are many free, and cheap ways to advertise your business in Ireland.  Some of these methods require a little outlay to begin with. Some require no outlay.

Lets begin with the free methods (assuming you have your website setup).  Begin with listing your website and business on both Google Webmaster tools, as well as Google Plus (that Google+ page plays a very important role in Google Search Engine Result Pages (SERPS).

Next, head on right over to Bing Webmaster Tools and get listed there too – and right after that head onto DMOZ.org (The Open Directory Project), and EW Search.

You can then list your specific products, business and services on the following websites either free of charge or for a low fee:

  • HotFrog.ie
  • GumTree.ie
  • Adverts.ie

Simply create your advert, and then post it.

The next items are pretty obvious: Facebook Pages, Linked In Pages and Twitter accounts create the perfect opportunity to get a high pagerank backlink to your website.

Moving on, you should obviously have your business listed on the main directory enquires pages, such as GoldenPages.ie

The next method of advertising your business would obviously be direct marketing, such as Leaflet Distribution.

Any business can get online for free using our Free Web Hosting solution.  We even offer very cheap, competitive rates for our Cheap Domain Registration services.

For the less techie of folks, I have created a few YouTube videos to show you how to create your website to advertise your Irish Business.

Once you have got your business website created the next obvious step is to Optimise the Website for Search Engines to crawl – SEO, or Search Engine Optimisation.  I offer a number of services to benefit you in this manner.  With fast results.  If you are interested then please get in touch, by either commenting on the Blog, or sending me an email.

Need a Flyer Design, or Business Card Created?  How about Cheap Flyer and Leaflet Printing?  These are just a few of the services we offer.

Registering as a Self Employed Person in Ireland

To register as a Self Employed Person in Ireland, you need to either download a copy of the form TR1, or visit the local revenues office to obtain a form TR1.

On this form you will need to know your website URL, business name, telephone number, and PPSN.

When completing the TR1 form, you will usually need to complete the following sections to register as a sole trader: A1, A4, Part B and Sign the Declaration on page 4 of the form.

Most individuals will not need to register for VAT or as an Employer to begin with.  If this changes, you can complete a further TR1 at a later date.  You should then either take the form into your Local Revenue Office or post it off.

You can view guidance notes about completing your tax registration on the Revenue Website.

Step by Step Process of Registering a Self Employed Business in Ireland

To register as a self employed person in the Republic of Ireland, you need to follow a simple route:

  1. Obtain / Register for your PPSN.
  2. Register as a Self Employed Person
  3. Register your Business Name
  4. Register for Revenue Online Services (ROS.IE)
  5. Register your domain name
    1. I offer a very competitive Domain Name Registration Service, with regular special offers.
  6. Setup your Website
    1. See the link to my YouTube channel on the bottom of the page
  7. Keep Accurate Accounting Information
    1. Retain all Receipts
    2. Issue invoices for every sale you make
    3. Keep detailed mileage logs for all travel you make
  8. Register your Business Page on Facebook, Twitter and Google Plus
    1. It’s Free
    2. It provides a medium for people to provide an instant sharing platform
    3. It provides a method for customers to give feedback and reviews
    4. Google Plus listings can have a direct bearing on Googles SERPS.
    5. Google Plus listings also link to Google Local Places listings.

A lot of people ask the following question over and over:

“How can I prove that my self employment was genuine?”

The answer is simple:

Advertise your services, Keep a detailed record of all meetings with clients, take photographs of your setup, publish your website, ensure you pay your earned income / money into your bank/PayPal Account.

 

Obviously, you will incur a few charges in setting up your business.  Such as:

  • Business Name Registration
  • Advertising Your Business – Flyers, Google Adsense, ETC
  • Web Hosting / Domain Name (Note: My Free Web Hosting Offer)
  • Stationary (Pens, Pads, Paper, Letterheads, ETC)
  • Business Cards

You also need to remember that a business has requirements for accurate accounts record keeping.

Sample Accounting for Self Employed Persons

Self Employed people are required to keep accurate records of their business income and expenses.  Simply keeping bank statements is not sufficient.

This is in no way comprehensive advice, but just a starting point. You will need to do the following:

  • Keep bank statements for your business accounts
  • Issue sales invoices to each customer
  • Keep all purchase reciepts for expenses (IE: cleaning products, domain names, ETC).
  • You will also need to keep detailed accounts of incoming and outgoings.
  • In addition to this, you will wish to keep accurate transport logs (milage travelled for business reasons).

 

Sample Travel / Mileage Logs for Business Usage
Sample Travel / Mileage Logs for Business Usage
Sample Invoice to Client
Sample Invoice to Client
Sample Accounting Books - Cash In and Out
Sample Accounting Books – Cash In and Out